· frame · Updated 2026-10-16
From image brief to reviewed batch: intake, versions and sign-off
A controlled image batch starts with a complete brief and ends with an explicit approval. If the request, source files, and decisions are hard to match, reviewers cannot tell which output is current or what they approved. Keep intake, versioning, and review decisions in a small manifest beside the batch.
Capture the intake once
Give each request a job ID and record the product or asset, approved source references, intended use, permitted variations, prohibited changes, output format, reviewer, and due date. Note any rights or access restriction that affects the files. Return incomplete or contradictory requests for clarification before production; do not guess a brand rule or treat a missing reference as permission.
Name versions so they sort and explain themselves
Use stable fields in the same order, such as job_asset_view_variant_vNN_status.ext. For a fictional mug batch, autumn-mug_front_blue_v02_review.webp identifies the asset, view, variant, revision, and state. Keep source files and approved exports distinct. Increment the version when an image changes; do not overwrite a reviewed file or label a draft “final” before approval.
Review the batch, not just the prettiest frame
- Show every candidate with its filename and the matching brief field.
- Mark each item approved, revise, rejected, or blocked, with a short reason.
- Check required views, product identity, prohibited changes, dimensions, and file readability.
- Resolve comments against the exact version, then issue a manifest of approved outputs.
Illustrative review
This fictional example demonstrates a naming and review method; it is not a client delivery or a product-feature claim. A reviewer flags autumn-mug_front_blue_v02_review.webp because the handle differs from the brief. The operator creates v03, keeps v02 for traceability, and records “revise: handle must match source.” Only the corrected version receives an approved state after a second check.
Batch handoff checklist
- Job ID, source references, use, restrictions, output requirements, and reviewer recorded.
- Filename pattern and status values agreed before the first render.
- Every review note points to one exact version.
- Approved files are separated from drafts and rejected candidates.
- Manifest lists filenames and approval state; no file is silently replaced.
For visual sign-off patterns, see film-strip reviews; file formats and delivery fields are in delivery specifications. To track changes, see image audit logs.
For a batch workflow scoped to your process, see our services.